4 Ways Gmail For Business Could Increase Your Productiveness

by Chris Peachip
Geeks On Tap

Gmail for business is among a number of Google Apps for Business to see a spike in popularity in the past year. Not only does Google pride itself on less downtime then Microsoft exchange or any other server, the innovative plugins and applications that are available for Gmail for business seek to increase your teams productivity.

Gmail for business is available via your browser, effectively working by way of a web-based interface. Even though it looks nearly the same as the free Gmail services that Google provides consumers, Gmail for business includes a quantity of advantages over the free email service.

The professional Gmail service includes additional storage as well as your own email exchange thorugh your service provider. Therefore your email may very well be info@yourorganization.com rather than yourorganization@gmail.com

Additionally, Gmail for business prides itself on functionality and innovation that supports productivity. This articles outlines four ways in which Gmail for business helps you to become more productive.

Online-Offline availability

Gmail For Business is available via a web-based interface or through email clients such as Outlook or Mac Mail. Traditional web-based email systems are just available when an internet connection enables you to browse to the correct website. However, Gmail for business allows you to work both offline and online. It simply synchs and sends/receives when you're next connected to the internet. This is particularly good for those travelling a great deal, whether via traveling by plane or through rural areas where internet connection is not guaranteed. It simply means you are able to work via your Gmail account (in addition to Google Calendar and Google Docs) even when you're not online. A huge boost for your productivity!

Plugins

Gmail for Business can be combined with a number of plugins that can help you to increase your productivity. Of course it greatly depends upon what productivity support you need. For example, the send and archive plugin automatically archives every sent email, therefore lowering the emails in your inbox and the time you spend filing emails.

Filtering and Labelling

Gmail is able to filter and label emails. You'll be able to set rules that automatically filter emails using a certain subject line or perhaps a certain sender right into a certain label. You can also set rules to mark an email as read or unread, to delete it, as well as to automatically forward it.

Organization-wide Contacts

Gmail for business allows you to share your contacts organization-wide. This means that only one person has to include a contact which can then be accessible to everyone. Should you then add notes to a certain contact, it nearly doubles as a customer relationship management system (CRM system)!

This is a small introduction to the functions included in Google Apps for business that will help you and your team increase productivity.

Learn how Google Apps for business can provide you with more freedom in terms of messaging, collaboration and intranet choices and how your business can focus more on development rather than maintenance. You can even learn more about MS Exchange VS Google and other information relevant to your productivity.

Article submitted Thursday, November 24, 2011 & read 7 times.

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