5 Tips How Google Apps For Business Will Help You

by Chris Peachip
Geeks On Tap

Many entrepreneurs and their staff start to see the benefits of Google Apps for Business. This kind of set-up, where things are all hosted online instead of a specific computer is often called "working inside the cloud".

The benefits are that the right provider decreases your down-time, your systems are available to anywhere and from any computer as long as you have the login details. Consequently your company becomes more productive as well as portable!

This article gives you an introduction to the main Google Apps For Business.

Gmail for Business

Gmail for business is the Google email system. It is available through a web-based interface, which looks just like the free Gmail. However, if you choose to work with a mail client such as Outlook or MacMail that can be done too. Gmail for Business prides itself on supporting productivity, and you will setup various filter and label systems to suit your working style. Whilst the free Gmail account is just accessible online, Gmail for business also offers the functionality to work offline in your browser. It simply synchs and sends when your connection to the internet is back on again. Storage?

Google Calendar for Business

Google Calendar for Business is a terrific way to increase collaboration and sync schedules within your business and organisation. Each team member can have their own calendar, but you also can create an overarching business calendar along with a calendar for resources, including meeting rooms or projectors. Just like traditional calendars, such as Outlook, you can invite individuals to appointments. You may also share calendars amongst your employees and contractors so they know what is available when.

Google Sites

Google Sites is Google\'s website building tool. Minimum knowledge of html is needed to create a Google site. You can easily work in a WYSIWIG (what you see is what you get) interface, making the whole site appear to be a Google Doc with graphics. You can add users and collaborators with a simple invitation. The site may go live with the click of a button, and you could monitor users and changes easily in a single simple log. Before you setup a whole website in Google sites, you will have to buy and host your own domain name.

Google Docs

Google Docs is actually a popular collaboration tool within Google Apps. It enables you to create Word, Excel and Power Point documents. You are able to share documents publicly or privately within the organization or with specific people. You may either create documents within Google Docs or you can upload existing Word, Excel or Power Point documents from a computer and share all of them with others. Google Docs lets you easily review different versions of a document, including which user made changes and when. An advanced use of Docs lets you create online forms and surveys which can be shared internally and externally.

Google Groups

Google Groups is a great method to simplify your inbound and outbound email communication and create Gmail for business accounts. Groups is basically an e-mail distribution to some certain quantity of users. For example you could have a group called staff@yourorganization.com consisting of all your staff emails. The group can easily be updated when someone leaves by removing their email address contact information. Rather than keying in 20,50, or hundreds of email addresses when you send an email you can just enter in the group email.

These are generally only 5 of a variety of Google Apps for business services. All apps are aimed at increasing the workflow and productivity inside your team and organization.

Learn how Google Apps for business can provide you with more freedom in terms of messaging, collaboration and intranet choices and how your business can focus more on development rather than maintenance. You can even learn more about MS Exchange VS Google and other information on business productivity and cloud computing.

Article submitted Friday, November 25, 2011 & read 18 times.

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