How To Use Shoebox

by Martha Christie
Martha's SOS

Not having enough time in a day is what every small business owners are already aware of. We all know that, from time to time, we tend to "wing it" when it comes to administrative backup and don't always do what we're supposed to do when it comes to keeping track of records. We can't help but care less in keeping track of our receipts everytime we spend our money here, there or elsewhere on business purchases. These receipts are sometimes printed out on a piece of paper which fades away easily over a period of time and these pieces of papers are found in the corner of the office being stuffed randomly into a shoebox.

Of course, that shoebox becomes overstuffed and overflowing by the time the end of the month comes around and it seems that many of us don't pay attention to this particular chore until we really have to. It is difficult to read or maybe difficult to recall the paper works since some of it has somewhat faded by now. If you don't know what that receipt is telling you, how can you make use of it and create an important entry into your annual accounts for tax purposes?

Enter Shoeboxed, which is I think just the perfect company name for this operation. Since it instantly summarizes what they are trying to achieve which is by making sure of getting rid of the old shoebox in the corner of the office. All the receipts, financial documents and important new cards you may pick up are now easier to keep in track with.

It is a relatively simple idea. All you have to do is to send all these pieces of paper to the organization wherein they will carefully scan it, enter the data and such is being organized meticulously for you. You will have two options and those are to personally scan your documents and automatically send your designated e-mail "inbox" or to mail it using prepaid envelopes which is being supplied to you as it is also included on your membership.

Having as many as 50 individual receipts or business cards scanned in on a monthly basis for the lowest entry price point is also an option for the small business owners. The information will be available to you through their portal of an average turnaround between 3 and 5 Business days after they are received as promised by Shoebox. If you are self-scanning, of course, there are no restrictions to the number of records that you can process. There is also a larger plan available to those Business owners who acquires quite a considerable number of receipts to handle on a monthly plan, wherein they can have a dedicated account manager who is willing to help you in case of problems and a quarterly back up CD will also be provided to you.

Once the receipts are in the system, you will be provided by the software with summaries through PDF or Excel as it also integrates solutions such as Quickbooks, Freshbooks or Quicken. Thus, You can easily sync your receipts without having to try and figure out what a particular piece of paper is supposed to be telling you by the end of the month.

Martha's SOS is an experienced Business Manager, Project Manager and Virtual Assistant who supports businesses with productively achieving their goals through effective, business services. Martha maintains ISO 9001:2008 standards. Go now to http://www.marthassos.co.uk to see how she can benefit you.

Article submitted Wednesday, February 01, 2012 & read 39 times.

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